Privacy Policy

Last Updated: 15/11/2025

This Privacy Policy describes how Team Spy (“Company”, “we”, “our”, “us”) collects, uses, stores, and protects information when businesses (“Clients”) use our employee tracking system and when employees (“Users”) operate the Team Spy application or dashboard.

By using Team Spy, you acknowledge that you have read and understood this Privacy Policy.

1. Information We Collect

1.1 Employee & User Information

  • Full name

  • Email address / phone number

  • Employee ID

  • Role / Designation

  • Profile photo (optional)

1.2 Device Information

  • Device type and model

  • Operating system and version

  • IP address

  • Network information

  • App activity logs

1.3 Location Data

If enabled by the Client, Team Spy may collect:

  • Real-time GPS location

  • Background location tracking (only when enabled by the employer and permitted by the device)

1.4 Activity Monitoring Data

Depending on the Client’s settings:

  • Attendance logs and work hours

  • Application usage statistics

  • Screenshots (if enabled)

  • Website visits

  • Idle/active time

  • Task progress updates

  • Productivity metrics

1.5 Log & Technical Data

  • Crash reports

  • Performance analytics

  • Server logs

  • Authentication logs

2. How We Use the Information

Team Spy collects data strictly for business monitoring and productivity analysis, as instructed by the Client.
Data is used for:

  • Employee time tracking and attendance

  • Productivity measurement

  • Location verification for field employees

  • Task and project monitoring

  • Identifying unauthorized activity or policy violations

  • System improvement and troubleshooting

  • Account authentication and security

We do not sell or misuse employee information.

3. Legal Basis for Processing

Depending on jurisdiction, processing is based on:

  • Employer’s legitimate interest in monitoring productivity

  • Contractual requirement between the employer and employee

  • Explicit consent where required (e.g., continuous GPS tracking)

Clients are responsible for informing employees about monitoring activities and obtaining necessary permissions as per local laws.

4. How We Share Information

We may share data only in the following cases:

4.1 With the Client (Employer)

All monitoring data is provided to the employer who owns the account.

4.2 With Service Providers

Trusted vendors assisting in:

  • Cloud hosting

  • Data storage

  • Analytics

  • Security monitoring

4.3 For Legal Compliance

If required by:

  • Government authorities

  • Court orders

  • Law enforcement

We never sell personal data to third parties.

5. Data Storage & Security

We implement strong measures to protect all stored information:

  • Encrypted data transmission (HTTPS/SSL)

  • Secure cloud servers

  • Role-based access control

  • Regular vulnerability scans

  • Multi-layer firewall protection

Data is retained only for as long as necessary for business operations or as required by the Client.

6. Employee Rights

Depending on your location, employees may have rights such as:

  • Right to access personal data

  • Right to request correction or deletion

  • Right to restrict processing

  • Right to be informed of monitoring activities

Employees should contact their employer (Client) to exercise these rights.

7. Cookies & Tracking Technologies

If using our web dashboard, we may collect:

  • Session cookies for authentication

  • Analytics cookies for product improvement

Users may disable cookies in browser settings, but certain features may stop working.

8. Children’s Privacy

Team Spy is a business productivity tool and not intended for use by individuals under 18.
We do not knowingly collect information from minors.

9. Data Transfer

Your data may be processed on servers located in different countries.
We ensure adequate safeguards during international data transfer.

10. Client Responsibilities

Clients (employers) are responsible for:

  • Informing employees about monitoring

  • Complying with local labor and privacy laws

  • Configuring Team Spy settings legally and ethically

  • Not using the system for unauthorized surveillance

11. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. Any changes will be posted with an updated “Last Updated” date.